Analyse School Performance (ASP) is the replacement service for RAISEonline. This guidance is an explanation for governing boards about the changes to the way the DfE reports on school performance through ASP, and how governors can access and use this data to monitor school performance and outcomes for pupils.
What is ASP?
ASP replaces some of the key aspects of RAISEonline, but in a much more accessible format that is easy to navigate.
ASP gives governors scope to analyse school data in greater depth. Governors can use this knowledge to monitor and challenge school performance outcomes against the school development plan, and local and national data performance trends.
Through ASP, governors have access to exactly the same data that the headteacher, senior leadership team (SLT), Ofsted, the LA, or multi-academy trust have access to. This transparency and consistency in data reporting helps governors to have more autonomy over their own data monitoring and analysis, and makes them less reliant on the headteacher; assisting governors in demonstrating their effectiveness as a governing board. Governors should ensure that the governing board skills set includes someone who can effectively analyse the data that is accessible to governors.
The DfE competency framework for governance recommends that everyone on the governing board should have knowledge of:
- The DfE performance tables and school comparison tool.
- RAISEonline (to be replaced by ASP) for school and pupil data.
- The evidence base that data is derived from, e.g. pupil attainment and progress data, and how it is collected, quality assured and monitored across the organisation.
- The context of the school, and in relation to other schools.
- Information about attendance and exclusions in the school, local area and nationally.
- The importance of triangulating information about pupil progress and attainment with other evidence, including information from executive leaders (e.g. lesson observations, work scrutiny and learning walks), stakeholders, including parents, pupils, staff, and external information (benchmarks, peer reviews, external experts).
The competency framework also advises that all board members should be able to demonstrate skills and effective behaviours in:
- The analysis and interpretation of data, in order to evaluate the performance of groups of pupils.
- The analysis and interpretation of progression and destination data to understand where young people are moving on to after leaving the school.
- The use of unpublished data to better understand which areas of school performance need improvement, and the identification of any further data that is required.
- Questioning leaders on whether they are collecting the right data to inform their assessment, and challenging appropriately when data is not adding value.
- Challenging senior leaders to ensure that the collection of assessment data is purposeful, efficient and valid.
Governing boards should take the opportunity of ASP being introduced to review their skills audit, in line with the competencies above. Governors should identify if any individual or whole-board training is required to equip governors with the relevant skills and knowledge needed to effectively monitor the school’s performance data.
Governors should also consider requesting that the school data lead attends either full governing board meetings, or standards and curriculum meetings, to familiarise governors with the ASP service.
How should governors use ASP?
Although ASP is the replacement service to the existing data summary site, RAISEonline, governors should be aware that it is not intended as a standalone source of school performance data analysis. The DfE advises that ASP is a complimentary service to the existing online service, Compare school and college performance, and governors should ensure that they use both data sources in their monitoring activity.
The governing board, in partnership with the clerk to governors, should plan to ensure that the annual schedule of work includes opportunities to review ASP data, alongside the existing data comparison information published on the DfE’s website. This should be in line with the publication of validated and invalidated data.
Governors can choose to use the ASP service as a ‘live’ data analysis tool during meetings, to explore specific data information and trends with the headteacher and SLT. Alternatively, governors can access ASP ahead of meetings and prepare questions that explore the ASP data. Governors may choose to undertake an approach that combines both of these suggestions.
On the homepage of ASP, governors are able to click on links to access the school’s key stage performance reports, the Ofsted inspection dashboard, and the school performance summary. This enables governors to gain an overall picture of the school’s performance in all areas.
Governors will be able to see a one-page summary of the school’s data; it will be clear to governors if they are viewing validated or invalidated data. Governors can use this information to ascertain if the picture of school performance shared by the headteacher and SLT matches published data, and also if the school’s internal data predications were accurate. If any anomalies between the school’s data predictions and DfE published data are identified, then governors should seek to understand why the information differs and what is in place to make these predictions more reliable in future.
Governors can use ASP to compare pupil groups within the school and benchmark these against national averages. This enables governors, independently of the headteacher and SLT, to identify any groups of pupils that are not progressing as well as others, and can lead governors to ask questions about why this may be and what interventions the school has in place to address issues and trends that are identified.
Data is accessible as a percentage, which is accompanied by a comparison against national and LA percentages, enabling governors to benchmark and compare the school’s performance in a broader way.
Governors can choose to view the data published on ASP in detail, and information in greater depth is available for specific pupil groups. Again, this provides the opportunity for governors to identify and compare data trends; for example, filtering pupil groups to compare pupil performance and outcomes within the school.
ASP provides governors with the option to remind themselves of the DfE description of each pupil group, e.g. disadvantaged pupils. This may be particularly useful for new governors or governors new to data monitoring.
Governors can also select to access specific subject data separately, which can be used to monitor subject performance against school development targets and priorities.
ASP can display information in scatter plots to show performance at individual pupil level. This can be used by governors to identify patterns of pupil performance, as another way to develop questions for the SLT, or to establish governor monitoring activity but at a deeper, more focussed level. It can also be used by governors to measure the outcomes of the school development plan and priorities, as well as the impact of their own monitoring activity.
Governors can also select individual pupils shown on the scatter plot to identify key information about them, e.g. their gender, if they have special educational needs and disabilities, or if they are a disadvantaged pupil. This data is anonymised.
ASP and inspection
Ofsted inspectors will continue to use existing data summaries available until 2017 data is released in the Autumn term. Whilst governors are already able to access ASP and current school data, they should ensure that they remain familiar with how data is presented within the RAISEonline report.
Governors should familiarise themselves with all of the important features of ASP by accessing our Analyse School Performance Service 3-Minute Read.
Liaise with the clerk to governors and the SLT to ensure ASP is included in future meeting agendas. Use our Analyse School Performance Service 3-Minute Read to update governors on the service, and consider a ‘live’ exploration of the new site in partnership with the SLT or school data lead.
Access to ASP is password-protected, and authorisation to access the site is given by the designated person within the school who is responsible for granting access to the service. This may be the data manager or school business manager. There is no reason why all governors should not be given authorised access to ASP, and this should be a decision discussed and agreed on by the governing board. It is important to make certain that access to ASP is removed when individual governors’ terms of office end or they leave their role. Governors may want to consider asking their clerk to develop a list of actions to undertake when a governor leaves their role, including the actions to be taken with regard to access to ASP.
Governors should gather and record their feedback on ASP and share this with the DfE. The DfE have advised that ASP will continue to be developed following user feedback and governor input is an important aspect of this. Governors can provide feedback to the DfE via email, at firstname.lastname@example.org.
DfE (2017) ‘A Competency Framework for Governance’
YouTube (2017) ‘Analyse School Performance’ <https://www.youtube.com/watch?v=hZxymO3Rsj8> [Accessed: 16 May 2017]